I was recently asked by a customer of mine what version of Office they should buy.
Well this can be a pretty open ended question. This will depend entirely on what you plan on doing with it.
- Will you need a single copy or do you have multiple PC’s/Macs?
- Will you need more than just Word, Excel, Power Point and OneNote?
- Do you require Outlook as an email client?
- Do you plan on using this on smart phones or tablets?
Basically Office comes in two main categories (and I am being very broad here).
Traditional Software purchase or Subscription based Office 365.
What’s the difference? In most cases the traditional software purchase (i.e. go into the shop and buy a copy of Office of the shelf) allows you to install it on a single PC or MAC.
There is different license models here for small to enterprise corporations which include Open, Select and Enterprise licensing but I won’t be covering that in this article.
Let’s look at the different of the shelf versions you can buy and what they include
Each of these products allows you to install it on 1 PC (or Mac if you purchase th Mac versions). Another major drawback is that once you have purchased it, you will need to purchase any major updated release (e.g. Office 2016) again.
Now let’s look at Office 365 and what it offers
So what is the disadvantage? The most obvious one is that you are always paying for the product, either monthly or yearly. The second drawback is that even though you download and install the product to your PC or Mac you do need to have internet access to get the initial installation down.
What about the benefits? Personally I think they outway the disadvantages. Here are some good points
- You will always have the latest version of the software
- You are given the full suite of products
- Massive online storage negating the need to do tedious onsite backups.
- Price is very competitive and all bar one has a monthly subscription making it an affordable option
- The ability to have multiple devices covered
- As an Office 365 user you will get access to Microsoft Support should you have issues.
I personally have got the small business Office 365 which also gave me the ability to move my personal email to an online Microsoft Email server as well as a host of other things. Purely from the Office licensing on all our devices it was for me the best option.
I hope this helps you make up your mind which is the right one for you.
As always feel free to comment and give me your thoughts.by